Software for running a chess school and club
Groups by level and age, trial classes, tournaments with sign-ups and a fee, attendance on the instructor’s phone and a parent panel.
All core features in every plan · 30 days free, no card
In short
Klubownik is software for running a chess school and club: groups by level and age, trial classes with reminders, tournaments as events with sign-ups and a fee, attendance, fees and a parent panel. The school uses the core features included in every plan — there is no separate chess module. The first 30 days are free, no card.
What you get
Groups by level and age
You record the skill level in the group name and set age categories for groups. The sign-up form suggests a group based on the child’s date of birth.
Shows, tournaments and workshops
Events with capacity, a sign-up deadline, a fee and your own questions in the form. Parents sign their child up in the panel and get a reminder the day before.
Trial classes with reminders
Parents book a trial class on the club website built in Klubownik. They get a reminder the day before and an invitation to sign up after the class; enquiries land in Recruitment.
Attendance on the instructor’s phone
The instructor takes attendance on the phone, even for the whole group at once. Without signal, marks on an open list are sent when the connection returns.
Fees, passes and siblings
Monthly, half-yearly and yearly fees, joining fees and class passes. New charges are created automatically and, once enabled, the system calculates the sibling discount.
One panel for the whole family
All children on one parent account, a second guardian and people authorised to pick up. Parents see the calendar, report absences, pay and sign documents.
How it works in your club
Class sign-up
A parent leaves an enquiry or signs their child up through a form that suggests a group based on date of birth. Enquiries land in Recruitment.
Groups and schedule
Each group has a time slot, a venue, a capacity limit and an instructor. Parents see their child’s class calendar in their panel.
Attendance and absences
The instructor takes attendance on the phone, and the parent reports an absence in the panel. Once make-up classes are enabled, the parent picks the make-up date themselves.
Fees and contact
Charges are created automatically every period, the parent pays by bank transfer with a ready reference or online, and announcements and schedule changes reach parents automatically.
Frequently asked questions
Does Klubownik keep ratings and tournament results?
No. Klubownik does not calculate ELO ratings, does not pair players and does not keep tournament tables. You announce a tournament as an event with sign-ups and a fee, and you record competition results in the participant’s profile once the athlete module is enabled.
Can I organise a tournament for people from outside the club?
Yes. A public event has a sign-up form available without a club account, with capacity, a sign-up deadline and a fee.
How do I divide students by level?
You put the level in the group name, e.g. “Beginners” or “Advanced 10–12 years”, and set age categories on the groups. You move a student who is making progress to another group.
What wording does the panel use?
The admin panel uses sports club vocabulary, such as “Training Groups” and the “Coach” role — you can’t change these names. You name groups, classes and passes yourself, you can change the content of emails in the templates, and the parent and participant panel speaks neutrally about classes and instructors.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
You upload the list of participants and guardians from Excel or CSV: missing groups are created automatically, duplicates are detected and you can undo the import for 72 hours. We help with onboarding free of charge — a questionnaire, club setup and data import.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
No credit card required • Core features and an industry module for 30 days, up to 500 participants