Software for running robotics and coding classes
Age-based groups with capacity limits, trial classes with reminders, day camps, attendance on the instructor’s phone and staff pay.
All core features in every plan · 30 days free, no card
In short
Klubownik is software for running a robotics and coding school: age-based groups with capacity limits and a waiting list, trial classes with reminders, day camps and workshops with sign-ups, attendance, instructor pay and a parent panel. The school uses the core features included in every plan — there is no separate module. The first 30 days are free, no card.
What you get
Groups by age
Age categories for groups. The sign-up form suggests the right group based on the child’s date or year of birth.
Capacity and waiting list
Each group has a capacity limit. Once it’s full, you either block sign-ups or turn on a waiting list — when a spot frees up, Klubownik enrols the first person in the queue and notifies them.
Trial classes with reminders
Parents book a trial class on the club website built in Klubownik. They get a reminder the day before and an invitation to sign up after the class; enquiries land in Recruitment.
Camps, day camps and gallery
Sign-ups for camps and day camps with a deposit and a PDF registration form (paid by bank transfer), plus a private photo gallery for parents of selected groups.
Attendance on the instructor’s phone
The instructor takes attendance on the phone, even for the whole group at once. Without signal, marks on an open list are sent when the connection returns.
Instructors, contracts and pay
Once enabled: instructor pay by rate per class, per hour or per participant present, plus contracts accepted online.
How it works in your club
Class sign-up
A parent leaves an enquiry or signs their child up through a form that suggests a group based on date of birth. Enquiries land in Recruitment.
Groups and schedule
Each group has a time slot, a venue, a capacity limit and an instructor. Parents see their child’s class calendar in their panel.
Attendance and absences
The instructor takes attendance on the phone, and the parent reports an absence in the panel. Once make-up classes are enabled, the parent picks the make-up date themselves.
Fees and contact
Charges are created automatically every period, the parent pays by bank transfer with a ready reference or online, and announcements and schedule changes reach parents automatically.
Frequently asked questions
Can I run classes at several schools and locations?
Yes. Each group has its own location with an address, and you can filter the calendar and attendance by location. There is no room booking.
Can I organise day camps?
Yes. Day camps have sign-ups, including via a form on your website, a deposit, add-ons and a PDF registration form. You accept payments for day camps by bank transfer.
Does Klubownik assess students’ progress?
It does not keep grades or student projects. Once gamification is enabled, students collect badges and attendance streaks, which they see in the panel.
What wording does the panel use?
The admin panel uses sports club vocabulary, such as “Training Groups” and the “Coach” role — you can’t change these names. You name groups, classes and passes yourself, you can change the content of emails in the templates, and the parent and participant panel speaks neutrally about classes and instructors.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
You upload the list of participants and guardians from Excel or CSV: missing groups are created automatically, duplicates are detected and you can undo the import for 72 hours. We help with onboarding free of charge — a questionnaire, club setup and data import.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
No credit card required • Core features and an industry module for 30 days, up to 500 participants