Software for running a language school
Groups by level and age, attendance on the teacher’s phone, make-up classes, monthly and half-yearly fees, teacher pay and a parent panel.
All core features in every plan · 30 days free, no card
In short
Klubownik is software for running a language school: groups by level and age with a schedule and class location, attendance, make-up classes, monthly, half-yearly and yearly fees, teacher pay and a parent panel. The school uses the core features included in every plan — there is no separate module for language schools. The first 30 days are free, no card.
What you get
Groups by level and age
You record the skill level in the group name and set age categories for groups. The sign-up form suggests a group based on the child’s date of birth.
Make-up classes
Once make-up classes are enabled, the parent reports an absence in the panel and picks a make-up slot from the schedule. The system checks free spots, the validity period and the monthly limit.
Attendance on the instructor’s phone
The instructor takes attendance on the phone, even for the whole group at once. Without signal, marks on an open list are sent when the connection returns.
Fees, passes and siblings
Monthly, half-yearly and yearly fees, joining fees and class passes. New charges are created automatically and, once enabled, the system calculates the sibling discount.
One panel for the whole family
All children on one parent account, a second guardian and people authorised to pick up. Parents see the calendar, report absences, pay and sign documents.
Instructors, contracts and pay
Once enabled: instructor pay by rate per class, per hour or per participant present, plus contracts accepted online.
How it works in your club
Class sign-up
A parent leaves an enquiry or signs their child up through a form that suggests a group based on date of birth. Enquiries land in Recruitment.
Groups and schedule
Each group has a time slot, a venue, a capacity limit and an instructor. Parents see their child’s class calendar in their panel.
Attendance and absences
The instructor takes attendance on the phone, and the parent reports an absence in the panel. Once make-up classes are enabled, the parent picks the make-up date themselves.
Fees and contact
Charges are created automatically every period, the parent pays by bank transfer with a ready reference or online, and announcements and schedule changes reach parents automatically.
Frequently asked questions
Will Klubownik replace the class register and lesson materials?
No. Klubownik does not handle grades, placement tests, materials or homework. It is used to organise the school: groups, schedule, attendance, fees and contact with parents.
Can I book rooms for groups?
Each class has an assigned location, and you can show the calendar separately for each location. There is no room booking and no warning about an occupied room.
Do adult learners have their own accounts?
Yes. An adult creates an account for themselves, sees their own classes and pays in the panel. Children are signed up by a parent on the parent’s account.
What wording does the panel use?
The admin panel uses sports club vocabulary, such as “Training Groups” and the “Coach” role — you can’t change these names. You name groups, classes and passes yourself, you can change the content of emails in the templates, and the parent and participant panel speaks neutrally about classes and instructors.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
You upload the list of participants and guardians from Excel or CSV: missing groups are created automatically, duplicates are detected and you can undo the import for 72 hours. We help with onboarding free of charge — a questionnaire, club setup and data import.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
No credit card required • Core features and an industry module for 30 days, up to 500 participants