Automatic bank transfer reconciliation for your club
Your bank sends an email about every incoming payment to an address provided by Klubownik. The system reads the transfer, matches it to a charge and records it — and leaves ambiguous payments for you to decide.
Core features in every plan · 30 days free, no card
In short
Automatic transfers in Klubownik work on email notifications from your bank. Every incoming payment lands at the club’s inbox address in Klubownik. With the help of an AI model, the system reads the amount, reference and sender, identifies the payer — most reliably by the payment code in the reference — and records the payment when the match is unambiguous. Other transfers wait for your approval with a suggested match. You can also upload a bank statement from a file.
How it works
You activate the inbox
In Settings → Bank you get the club’s inbox address, and in your bank you set up email notifications about incoming payments to that address.
The parent pays with a code in the reference
The transfer details in the parent panel include a reference with a payment code that identifies the participant.
Klubownik matches the payment
It reads the bank notification, identifies the payer and the charge, and records the payment when the match is unambiguous.
You approve the rest
Transfers without a certain match — e.g. overpayments, underpayments or payments for several people — wait for your decision with a suggestion of who they belong to.
What you get
Payment code in the transfer reference
Each participant has a code that the parent sees in the transfer details. Klubownik also recognises it when written with a space or without the hyphen.
Bank notifications instead of manual checking
Your bank sends an email about every incoming payment to an address provided by Klubownik, and the system reads the amount, sender and reference from it.
Automatic recording
A payment with an unambiguous match is recorded automatically. You can turn off automatic recording and approve every payment.
Statement import from a file
You upload a statement in CSV, MT940, CAMT.053, PDF or XLSX format. Klubownik suggests matches, and you approve them.
Several bank accounts
Separate accounts, e.g. for a selected group or pass — the parent sees the correct account number in the transfer details.
Transfer reported by the parent
The parent can mark in the panel that they have paid by bank transfer. Reminders about that charge are then paused for 7 days.
Good to know
- Automatic transfers require a bank that sends an email about every incoming payment to the account. Klubownik does not connect to the bank via an API (open banking).
- Not every transfer is recorded automatically: you approve payments without a certain match manually. Payments in Polish złoty (PLN) from bank notifications are recorded automatically.
- A statement from a file is always approved by a person, and the number of imports per month depends on your plan.
Frequently asked questions
Will this work with my bank?
It will, if your bank can send an email about every incoming payment to the account. You can check this in the notification settings of your online banking. If your bank does not offer this, you can upload statements from a file.
What if a parent enters the wrong reference?
Klubownik will try to identify the payer by the sender, the account and the amount. If the match is not unambiguous, the transfer waits for your approval with a suggestion of who it may belong to.
Does Klubownik have access to the club’s bank account?
No. Klubownik does not connect to the bank and cannot see the balance. It only receives the notifications about incoming payments that the bank sends to the club’s inbox address, or the statements you upload yourself.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
Related processes
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No credit card required • Core features and an industry module for 30 days, up to 500 participants