Klubownik features
Everything clients ask about — in one place
13 key modules that answer real questions from club owners. Online payments and cash, mobile app without App Store, documents, AI assistant, website generator, shop, photo gallery, belt progression, events with separate payments, CRM, KSeF, cash registers — everything available in every paid plan.
Payments
Online and cash payments in one place
Fees, passes, entry costs, event payments — via Stripe (BLIK, card) or cash at the front desk. The system tracks overdue payments and sends reminders regardless of channel. Plus KSeF invoices and fiscal-register receipts.
See payments in demoWhat you actually get
- Stripe Connect (BLIK, card) built into checkout
- Cash marked from the panel, unified stats
- Family discounts, multi-person passes, installments
- Automatic overdue reminders
- KSeF invoices generated and sent directly
- Fiscal receipts from ELZAB / POSNET automatically
Mobile app
Club app on every phone — no App Store, no Play Store
Your coaches, parents and athletes install the app with one click from the browser. Home-screen icon, fullscreen, splash with your club logo, push notifications on Android and iPhone (iOS 16.4+), full offline support — attendance logs even without WiFi and syncs when signal returns.
See how it installsWhat you actually get
- Install from browser — 3 clicks, no Google/Apple account
- Fullscreen with your club logo, no browser bar
- Push on Android and iPhone (iOS 16.4+)
- Offline attendance — sync when WiFi returns
- Smart cache — loads in a second even on 3G
- In every plan — even Starter at PLN 49/mo
Club documents
All club documents in one place
Regulations, GDPR consents, image rights, child protection standards, policies — 20+ templates compliant with Polish law. Online acceptance with full audit trail (who, when, which version), versioning, CSV export for audits.
What you actually get
- 20+ ready-to-use templates
- Compliant with Child Protection Act (from 15.08.2024)
- Online acceptance with timestamp and IP
- Versioning — you know who accepted which version
- CSV export for labor inspection / education authority
- Re-acceptance reminders when documents change
Gamification
Game-like motivation — members come back on their own
A kid comes to training because they need 2 more check-ins for the "Eagle" badge. They earn XP for attendance, exams and challenges, level up and compete in class leaderboards. You create custom challenges (e.g. "10 sessions in a month") and rewards. Member retention goes up to 30%.
What you actually get
- XP for attendance, exams and challenges
- Badges, levels, streaks, class leaderboards
- Custom challenges defined by the coach
- XP multipliers set per club
- Kids show badges to parents in the portal
- Full audit of all XP and badge changes
Website builder
Club website ready in 15 minutes — no developer needed
Pick one of three professional templates (Combat for martial arts, Studio for fitness, Academy for sports academies), add logo, photos, description — and the site is online on your custom domain or club.klubownik.pl. Public schedule, pricing, instructor profiles, gallery and contact form embedded automatically from your panel.
What you actually get
- 3 templates: Combat (martial arts), Studio (fitness), Academy (professional)
- Custom domain or subdomain club.klubownik.pl
- Schedule + pricing embed — updates from the panel
- SEO + JSON-LD structured data for Google
- Responsive, dark mode, Polish fonts
- Contact form with rate limiting
Club gallery
Private photo gallery for club members
Photos from trainings, camps, and competitions — organized into categories, visible only to members in the app, not on the public club site. Show each category to everyone or to selected training groups, and a parent sees the categories of their child groups. Photos are automatically compressed to WebP, so they take little space.
What you actually get
- Photo categories: trainings, camps, competitions
- Per-group visibility — a parent sees their child groups
- Private — members only, not the public club site
- Full-screen preview (lightbox) with arrow navigation
- Auto-compression to WebP — saves disk space
- Managed by staff: owner, admin, coaches
Club shop
Sell uniforms, gear and passes online
Full shop built into your club site — products with variants (sizes, colors), inventory, orders, invoices auto-generated. Parent buys a t-shirt or pads from the portal, pays Stripe, you mark pickup at training. Backorder-notify, auto-cancel after 7 days unpaid.
What you actually get
- Products with variants (size, color, gender)
- Public shop on your club site
- Stripe checkout (BLIK, card)
- Automatic invoices after order
- Backorder-notify when stock returns
- Auto-cancel unpaid orders after 7 days
AI assistant
Ask Klubownik in plain Polish — answers in a second
Press Ctrl+K and ask: "how many overdue payments in November?", "who skipped training for 2+ weeks?", "who in the green group hasn't paid for December?", "Q3 camp revenue summary". The assistant has 17 built-in tools, reads your club data and answers without panel-hopping.
What you actually get
- Ctrl+K — works from anywhere in the panel
- 17 tools (reports, summaries, search, navigation)
- Polish-language queries — no prompt engineering
- Direct actions (send email, generate invoice)
- Per-club chat history, per admin
- Full AI query audit in super-admin panel
Progression + exams
Belts, ranks and exams — 6 ready templates and your own systems
Belts and ranks in every plan: 6 ready templates (karate, judo, BJJ, krav maga, taekwondo, aikido) or your own system — also for MMA or kickboxing. Each rank has requirements (time in training, number of sessions, age), and parents see progress towards the next one. Plan an exam, register participants, mark results — a passed exam records the new rank in the athlete’s history right away.
What you actually get
- 6 ready rank templates
- Exam planning with requirements
- Auto-promotion after passing
- Athlete card PDF and rank history
- Custom progression systems for non-standard clubs
- Exam sign-ups via link and widget
Events and camps
Events, camps, exams — with separate payments
Every event has its own "till" — price, registration window, seat cap. Parents pay separately from the portal and the amount does not mix with the monthly subscription. Per-event ledger: who paid, who did not, how much collected, who cancelled in time. Perfect for summer camps, semester exams, tournaments, workshops.
What you actually get
- Separate per-event pricing, independent of subscription
- Seat cap, waitlist, portal registrations
- Refund policy configurable per event
- Collected-amount reports per event
- Categorization (camp, tournament, exam, workshop)
- Event-specific documents (camp consents, GDPR)
CRM and automation
A club that communicates with parents on its own
Segment members by class, age, payment status, attendance. Set up email and push sequences: payment reminders, birthday wishes, reactivation after 30 days inactive, new customer welcome. 10+ ready playbooks and custom ones to build. Quiet hours (no send between 10pm-7am), rate limit, full audit.
What you actually get
- Segmentation by class, age, payments, attendance
- Event-driven automation (signup, birthday, absence)
- Manual broadcasts with quiet hours
- 10+ ready playbooks to launch
- Email + push + in-app in one
- Full audit of every sent message
KSeF
Native KSeF invoicing — without Fakturownia or wFirma
Klubownik integrates with Poland's National e-Invoice System directly — tokens encrypted per club, test/demo/prod environments, invoices generated and sent automatically after payment. No more integrations via Fakturownia or wFirma, no more paying for external accounting systems.
What you actually get
- Native integration — not via Fakturownia
- Tokens encrypted per club
- Test / demo / prod environments
- Auto-send after payment received
- Compliant with 2026 regulations
- KSeF log with audit trail in panel
Fiscal registers
Fiscal receipts print automatically
Bar, shop, cash payments in-club — receipts print from the panel, no manual amount re-entry. POSNET and ELZAB printers supported, Novitus coming soon. For clubs running fiscal registers, this saves a dozen minutes a day and eliminates manual-entry errors.
What you actually get
- POSNET Thermal HD Online — CRC16-CCITT protocol
- ELZAB selected models (details on request)
- Novitus — integration on Q2 2026 roadmap
- Receipts print without manual clicks
- TCP:6666, LAN or USB-serial supported
- Fiscal Connector as separate process (Windows/Linux)
Creator
Every feature was born from a real coach's pain
Klubownik was built by Michał Szymanowski — a KMG instructor with 12 years of experience managing a club across 4 locations and over 220 students. These 13 modules don't come from a sales pitch or marketing research. They come from an Excel spreadsheet that kept breaking between trainers, from Messenger where parents asked about payments 5 times a week, and from Play Store where 30% of parents never finished registering.
Meet the creatorThree concrete pains Klubownik grew from
- 1.Excel out of sync between coaches → one panel for everyone
- 2.Parents asking on Messenger 5× a week → parent portal with status
- 3.30% of parents dropped Play Store signup → app without a store
Ready to start?
30 days free. No card. No commitment.
Try all 13 modules for 30 days. If it doesn't fit — you lose nothing. If it does — you join the Founder Clubs Program and stay forever.
Your club app on every phone — no App Store, no Play Store
Installs with one click from the browser. Your coaches, parents and athletes do not wait for Apple review, do not hunt in the store, do not update manually. It just works.
Home-screen icon, like a real app
Full screen, no browser bars. Splash screen with your club logo. Looks and behaves like an App Store app — but deployment takes seconds, not weeks.
Works without internet
A coach logs attendance in a basement gym with no WiFi. The second the phone catches signal, everything syncs in the background. No duplicates, no lost data.
Notifications that actually arrive
Coach substitutions, payment reminders, parent messages — hit the phone instantly. Works on Android and iPhone (iOS 16.4+).
Loads in a second
Smart caching opens Klubownik in a flash — even on weak 3G in the field, even on a 5-year-old phone.
What it looks like in practice
Install in 3 steps — no developer, no store
1. Open browser menu
Safari, Chrome or Edge — does not matter.
2. "Add to Home Screen"
One click, no Google/Apple account needed.
3. Done — icon on phone
Klubownik works like an app.
Klubownik includes the mobile PWA in every plan, including Starter at PLN 49/month gross.
The demo runs in the browser — install right after club signup.