Klubownik features

Your club’s sign-ups, payments, attendance and communication in one panel

Payments, a phone app, documents, an AI assistant, a website, a shop, a gallery, events, communication and KSeF invoices. You get the core features in every plan, and belts and exams in the Martial Arts module. You turn some options on in the settings.

Start 30-day free trial See the panel in the demo

Payments

Online and cash payments in one place

Membership fees, passes, joining fees and event fees: online (card, plus BLIK in Poland) once your Stripe account is connected, by bank transfer or in cash at the club. The system keeps track of arrears and sends payment reminders on its own. You can issue KSeF invoices once your KSeF account is connected, and fiscal receipts from a cash register — as a pilot for POSNET and ELZAB printers.

See how it works

What you actually get

Card and BLIK payments in the panel, once your Stripe account is connected
Cash marked from the panel, unified stats
Family discounts, a shared visit bundle for the family (once enabled in Passes), instalments for camps and courses
Automatic overdue reminders
Invoices sent straight to KSeF — once the club’s KSeF account is connected
Receipts from POSNET and ELZAB printers (pilot) — you turn on automatic printing in the cash register settings

Mobile app

Your club on the phone — from the browser and from Google Play

Coaches, parents and athletes install the club panel from the browser: an icon with the club logo on the home screen, no browser bar, push notifications on Android and iPhone. Parents can also download the Klubownik app from Google Play. Attendance marked on an open list without signal is saved once the phone is back online.

See how it works

What you actually get

Installed from the browser, no Google or Apple account needed
An icon with the club logo, no browser bar
Push on Android; on iPhone (iOS 16.4+) once the panel is added to the home screen
Attendance marked without signal is sent once the connection is back (the list must have been opened beforehand)
The Klubownik app for parents on Google Play
In every plan

Club documents

Club documents and consents in the panel, accepted online

Club rules, GDPR and image-use consents, child safeguarding standards: ready-made templates you adapt to your club. The parent accepts online, and you see who accepted which version and when. You can download the list of acceptances as CSV.

See how it works

What you actually get

Ready-made templates of rules, consents, GDPR clauses and camp documents to adapt
Child safeguarding standards (clubs based in Poland): a document with appendices, a register of reports, staff confirmations
Online acceptance with date and time; for documents, the IP address too
Versioning — you know who accepted which version
Export acceptances to CSV: who, when, which version
After a document changes, the parent sees it for acceptance again; you send a reminder in one click

Gamification

Badges, levels and attendance streaks — once gamification is enabled

Participants collect XP points for attendance and earn badges and new levels, and parents see how much is left until the next badge. As the owner or an administrator, you create your own badges, challenges (e.g. “10 sessions in a month”) and rewards. Gamification is off by default — you turn it on in the club settings. Shooting clubs don’t have it.

What you actually get

XP for attendance and events; for promotions and challenges — at your own rates
Badges, levels, attendance streaks and group rankings
Custom challenges created by the owner or an administrator
You set the XP multiplier and point rates for the club
Parents see their child’s badges and progress towards the next one in the panel
XP history for each participant

Website builder

A club website without a developer — schedule, price list and instructors from the panel

You pick a template (Combat, Studio, Academy) or build the page from blocks, add your logo, photos and description, and publish it at klub.klubownik.pl or on your own domain. The schedule, price list and instructors are pulled from the panel, and the contact form works right away.

See how it works

What you actually get

3 templates: Combat (martial arts), Studio (fitness), Academy (sports academies)
A klub.klubownik.pl subdomain or your own domain (after setting up DNS)
Schedule and price list to embed on another website — they update from the panel
Descriptions and structured data for Google
Layout for phones and computers, fonts with Polish characters
Contact form with spam protection

Club gallery

Private photo gallery for club members

Photos from trainings, camps, and competitions — organized into categories, visible only to members in the app, not on the public club site. Show each category to everyone or to selected training groups, and a parent sees the categories of their child groups. Photos are automatically compressed to WebP, so they take little space.

What you actually get

Your own photo categories, e.g. training sessions, camps, competitions
Per-group visibility — a parent sees their child groups
Private — members only, not the public club site
Full-screen view with arrows
Auto-compression to WebP — saves disk space
Managed by staff: owner, admin, coaches

Club shop

Sell kit, gear, vouchers and event tickets online

A club shop with its own page that you can link from your website: variants (size, colour), stock levels, orders and discount codes. Buyers pay online once your Stripe account is connected and, once enabled, also by bank transfer or in cash on collection; you mark the order as collected. Unpaid orders are cancelled automatically.

See how it works

What you actually get

Products with variants (size, colour, custom label)
A public shop with no login; you turn on the link on the club website in the website settings
Payment by card or BLIK (once your Stripe account is connected) and, once enabled, also by bank transfer or cash
An invoice issued automatically when the buyer asks for one
Email notification when a sold-out product is back
Unpaid orders cancel automatically — you set the time allowed for bank transfer and cash

AI assistant

Ask Klubownik about your club’s data — in plain language

You ask: “how many overdue payments do I have in November?”, “who hasn’t been to training for 2 weeks?”, “what was last month’s revenue?”. The assistant reads the club’s data and gives you a link to the right section of the panel.

What you actually get

The assistant button on most screens of the admin and parent panels
17 tools for reading club data
You ask in plain language
Simple actions after confirmation: a new group, a plan price, the sign-up mode, a draft announcement

Martial Arts module

Progression + exams

Belts, ranks and exams in the Martial Arts module

Belts and ranks in every plan with the Martial Arts module: over 30 ready templates (including karate, judo, BJJ, taekwondo, kickboxing, krav maga, aikido, ju-jitsu and muay thai) or your own system — also for MMA. For each rank you set requirements (time in training, number of sessions, age), and parents see the progress. A passed exam records the rank in the athlete’s history right away.

What you actually get

Over 30 ready rank templates
Exam planning; rank readiness visible in the athlete’s profile
Auto-promotion after passing
Rank history in the athlete’s profile; printable club cards once enabled in settings
Custom rank systems for any martial arts discipline
Exam sign-ups via link and widget

Events and camps

Events and camps with separate billing

Each event has its own price, sign-up deadline and capacity. The fee is a separate charge, independent of the membership fee. On the list you see who has paid, who hasn’t and who has cancelled. Online payment works once your Stripe account is connected; you settle camps by bank transfer, with a record of payments and a camp budget. Exams are in the Martial Arts module.

See how it works

What you actually get

A separate event price, independent of the membership fee
Seat cap, waitlist once enabled, parent panel registrations
You decide whether and until when a parent can cancel a sign-up themselves
Payment status of every sign-up and list export to CSV
Custom event types, e.g. tournament, training course, seminar
Camp consents and documents signed online when signing up for the camp

CRM and automation

A club that notifies parents about payments, classes and events on its own

The club sends payment reminders, sign-up confirmations, event information and birthday wishes on its own — by email, push and in the app. You can turn on a “come back to us” message after 30 days without training and build your own automations with a recipient segment, quiet hours and a frequency limit.

See how it works

What you actually get

Segments: inactive, overdue, new, birthdays; manual sending to a group or location
Automatic messages after sign-up, on birthdays and after repeated absences
Manual messages to a person, a group, a location or the whole club
Over 40 ready-made automatic notifications and a “Remind them of us” set for inactive members
Email, push and in-app notifications; SMS within your plan’s allowance
Sending history: what, to whom, through which channel and with what result

KSeF

Invoices straight to KSeF, without external software

Klubownik sends invoices straight to Poland’s National e-Invoicing System (KSeF), with no separate invoicing software. Once the club’s KSeF account is connected, you can turn on automation: the invoice is issued once a payment is recorded and goes to KSeF on its own. KSeF works for clubs based in Poland.

What you actually get

Our own integration with the KSeF 2.0 API
We store the club’s KSeF token encrypted
Test / demo / prod environments
Automatic sending after payment — you turn it on in the invoice settings
FA(3) schema and KSeF 2.0 API
KSeF status, number and UPO for every invoice

Pilot

Fiscal registers

Fiscal receipts from the panel — a pilot for POSNET and ELZAB

Snack bar, shop, cash payments — you print the receipt from the panel without retyping amounts. The integration with POSNET and ELZAB printers runs as a pilot and requires the Klubownik program on a computer next to the printer. You turn on automatic printing in the cash register settings. We support fiscal cash registers for clubs based in Poland.

What you actually get

POSNET Thermal HD Online (pilot)
ELZAB — selected models (pilot, list on request)
Automatic printing after payment — once enabled in the cash register settings
Connection via LAN or USB
The Klubownik program on a computer next to the printer (Windows, macOS)

Club processes step by step

Each page describes one process: what the club does, what the parent does, what Klubownik does on its own and what it doesn’t do.

Recruitment and trial classesEnquiries from forms in one place, booking trial sessions and messages to parents sent automatically.See how it works Make-up classesAn excused absence gives a make-up entitlement, and the parent picks the slot in the panel. Klubownik keeps track of spots and limits.See how it works Fees and paymentsPasses, membership fees and one-off fees, charges created automatically, bank transfer with a QR code, online payments and reminders.See how it works Automatic transfersKlubownik reads your bank’s notifications about incoming payments, identifies the payer and records the payment. It leaves unclear cases to you.See how it works Coach payRates per session, per hour, per participant present or a flat fee, settlements for the classes coached, online contracts and substitutions.See how it works Parent panelOne account for the whole family: classes, payments, absences, documents and messages — in the browser and in the app from Google Play.See how it works Camps and eventsSign-ups for camps, day camps, tournaments and workshops: capacity limits, a waiting list, deposits and instalments, the participant qualification form.See how it works Attendance and QRThe attendance list on the coach’s phone, check-in with a QR code, attendance rates and export to Excel.See how it works Communication with parentsAnnouncements and messages to the whole club, a group or selected parents: by email, in the panel and on the phone. Parents get an email about cancelled classes.See how it works Documents and consentsRules, declarations and consents for online acceptance: a finger signature, a confirmation or a voluntary consent. The content and version are recorded with every acceptance.See how it works Schedule and waiting listGroup schedules with times and rooms, a capacity limit in each group and a waiting list from which Klubownik enrols the next person when a spot frees up.See how it works Club shopKit and merchandise with sizes and stock levels, payment online, by bank transfer or in cash, pick-up at the club and collecting T-shirt sizes.See how it works Club websiteA club website built from templates and blocks: the schedule and price list from the club’s data, trial session booking, a contact form and widgets for your website.See how it works Multiple locationsSeveral training venues in one club: groups assigned to locations, sign-up with a choice of venue, messages and reports by location.See how it works Data migrationParticipants, guardians and groups from Excel, CSV or an export file from WodGuru, MAAT and eFitness. You can undo the import for 72 hours.See how it works Member retentionA list of people who stopped coming, member health and churn in the statistics, an alert after a series of absences and a come-back invitation.See how it works

Creator

Every feature was born from a real coach's pain

Klubownik was built by Michał Szymanowski — a KMG instructor with 12 years of experience running a club with 4 locations and more than 220 students. These features don’t come from a sales presentation or marketing research. They come from an Excel sheet that kept drifting out of sync between coaches, from Messenger, where parents asked about payments several times a week, and from the app store, where some parents never finished signing up.

Meet the creator

Three concrete pains Klubownik grew from

1.Excel out of sync between coaches → one panel for everyone
2.Parents asking about payments on Messenger → a parent panel with payment status
3.Parents got lost signing up in the app store → sign-up from a link in the browser

Ready to start?

30 days free. No card. No commitment.

Try Klubownik for 30 days with no card. If you stay, you choose a plan based on the number of participants.

Start 30 days free Demo first

Klubownik features

Your club’s sign-ups, payments, attendance and communication in one panel

Start 30-day free trial See the panel in the demo

Payments

Online and cash payments in one place

See how it works

What you actually get

Card and BLIK payments in the panel, once your Stripe account is connected
Cash marked from the panel, unified stats
Family discounts, a shared visit bundle for the family (once enabled in Passes), instalments for camps and courses
Automatic overdue reminders
Invoices sent straight to KSeF — once the club’s KSeF account is connected
Receipts from POSNET and ELZAB printers (pilot) — you turn on automatic printing in the cash register settings

Mobile app

Your club on the phone — from the browser and from Google Play

See how it works

What you actually get

Installed from the browser, no Google or Apple account needed
An icon with the club logo, no browser bar
Push on Android; on iPhone (iOS 16.4+) once the panel is added to the home screen
Attendance marked without signal is sent once the connection is back (the list must have been opened beforehand)
The Klubownik app for parents on Google Play
In every plan

Club documents

Club documents and consents in the panel, accepted online

See how it works

What you actually get

Ready-made templates of rules, consents, GDPR clauses and camp documents to adapt
Child safeguarding standards (clubs based in Poland): a document with appendices, a register of reports, staff confirmations
Online acceptance with date and time; for documents, the IP address too
Versioning — you know who accepted which version
Export acceptances to CSV: who, when, which version
After a document changes, the parent sees it for acceptance again; you send a reminder in one click

Gamification

Badges, levels and attendance streaks — once gamification is enabled

What you actually get

XP for attendance and events; for promotions and challenges — at your own rates
Badges, levels, attendance streaks and group rankings
Custom challenges created by the owner or an administrator
You set the XP multiplier and point rates for the club
Parents see their child’s badges and progress towards the next one in the panel
XP history for each participant

Website builder

A club website without a developer — schedule, price list and instructors from the panel

See how it works

What you actually get

3 templates: Combat (martial arts), Studio (fitness), Academy (sports academies)
A klub.klubownik.pl subdomain or your own domain (after setting up DNS)
Schedule and price list to embed on another website — they update from the panel
Descriptions and structured data for Google
Layout for phones and computers, fonts with Polish characters
Contact form with spam protection

Club gallery

Private photo gallery for club members

What you actually get

Your own photo categories, e.g. training sessions, camps, competitions
Per-group visibility — a parent sees their child groups
Private — members only, not the public club site
Full-screen view with arrows
Auto-compression to WebP — saves disk space
Managed by staff: owner, admin, coaches

Club shop

Sell kit, gear, vouchers and event tickets online

See how it works

What you actually get

Products with variants (size, colour, custom label)
A public shop with no login; you turn on the link on the club website in the website settings
Payment by card or BLIK (once your Stripe account is connected) and, once enabled, also by bank transfer or cash
An invoice issued automatically when the buyer asks for one
Email notification when a sold-out product is back
Unpaid orders cancel automatically — you set the time allowed for bank transfer and cash

AI assistant

Ask Klubownik about your club’s data — in plain language

What you actually get

The assistant button on most screens of the admin and parent panels
17 tools for reading club data
You ask in plain language
Simple actions after confirmation: a new group, a plan price, the sign-up mode, a draft announcement

Martial Arts module

Progression + exams

Belts, ranks and exams in the Martial Arts module

What you actually get

Over 30 ready rank templates
Exam planning; rank readiness visible in the athlete’s profile
Auto-promotion after passing
Rank history in the athlete’s profile; printable club cards once enabled in settings
Custom rank systems for any martial arts discipline
Exam sign-ups via link and widget

Events and camps

Events and camps with separate billing

See how it works

What you actually get

A separate event price, independent of the membership fee
Seat cap, waitlist once enabled, parent panel registrations
You decide whether and until when a parent can cancel a sign-up themselves
Payment status of every sign-up and list export to CSV
Custom event types, e.g. tournament, training course, seminar
Camp consents and documents signed online when signing up for the camp

CRM and automation

A club that notifies parents about payments, classes and events on its own

See how it works

What you actually get

Segments: inactive, overdue, new, birthdays; manual sending to a group or location
Automatic messages after sign-up, on birthdays and after repeated absences
Manual messages to a person, a group, a location or the whole club
Over 40 ready-made automatic notifications and a “Remind them of us” set for inactive members
Email, push and in-app notifications; SMS within your plan’s allowance
Sending history: what, to whom, through which channel and with what result

KSeF

Invoices straight to KSeF, without external software

What you actually get

Our own integration with the KSeF 2.0 API
We store the club’s KSeF token encrypted
Test / demo / prod environments
Automatic sending after payment — you turn it on in the invoice settings
FA(3) schema and KSeF 2.0 API
KSeF status, number and UPO for every invoice

Pilot

Fiscal registers

Fiscal receipts from the panel — a pilot for POSNET and ELZAB

What you actually get

POSNET Thermal HD Online (pilot)
ELZAB — selected models (pilot, list on request)
Automatic printing after payment — once enabled in the cash register settings
Connection via LAN or USB
The Klubownik program on a computer next to the printer (Windows, macOS)

Club processes step by step

Each page describes one process: what the club does, what the parent does, what Klubownik does on its own and what it doesn’t do.

Creator

Every feature was born from a real coach's pain

Meet the creator

Three concrete pains Klubownik grew from

1.Excel out of sync between coaches → one panel for everyone
2.Parents asking about payments on Messenger → a parent panel with payment status
3.Parents got lost signing up in the app store → sign-up from a link in the browser

Ready to start?

30 days free. No card. No commitment.

Try Klubownik for 30 days with no card. If you stay, you choose a plan based on the number of participants.

Start 30 days free Demo first