Make-up classes according to your club’s rules
The parent reports an absence in the panel and, once make-up classes are enabled, picks a make-up slot from the schedule. Klubownik checks free spots, the validity period and the monthly limit.
Core features in every plan · 30 days free, no card
In short
You enable make-up classes in the attendance settings and in selected groups. An excused absence gives a make-up entitlement, valid for a period you set. The parent books a slot in the panel, an administrator can assign it themselves, and Klubownik checks free spots in the group and the monthly make-up limit. You also decide where make-ups are allowed: in the same group, in groups of the same discipline or in any group in the club.
How it works
The parent reports an absence
In the parent panel, for a single class or a longer period. An absence reported before the class is recorded as excused.
A make-up entitlement is created
Klubownik adds the make-up to the participant automatically. You set the validity period and the monthly limit in settings.
The parent picks a slot
In the panel they see the slots from the schedule they can attend and book a free spot. An administrator can also assign the slot.
The coach has the make-up participant on the list
The person making up the class appears on the attendance list for the chosen slot, and the coach sees upcoming make-ups in their panel.
What you get
Reporting absences in the panel
For a single class or a longer period, with an attachment, e.g. a certificate. You approve a longer absence and can extend or suspend the pass along with it.
Make-up entitlement
It is created for an excused absence and, if you set it that way, for any absence. You decide how long it stays valid and how many make-ups are allowed per month.
Slot booking by the parent
In the panel the parent sees slots from the schedule until the make-up expires and signs up for a free spot. They can release the booking until the coach marks attendance.
Where make-ups are allowed
Only in the same group, in groups of the same discipline or in any group in the club. You enable make-up classes for each group separately.
Keeping track of group capacity
When a group has a capacity limit, Klubownik counts the participants and scheduled make-ups before accepting another booking.
Make-up list for administrators
One view shows all make-up entitlements with their expiry dates. You assign slots and release bookings.
Good to know
- Make-up classes are off by default. You enable them in Settings → Attendance and in each group that should use them.
- Make-up classes apply to regular groups with a schedule. They don’t cover classes with pass-based sign-ups or participants on trial classes.
- The make-up slot is chosen by the parent or an administrator. The coach doesn’t assign slots — they can only release a make-up in their own classes.
Frequently asked questions
How does a parent arrange a make-up class?
After reporting the absence, the parent sees the make-up entitlement in the panel and a list of slots the child can attend. They pick a slot with a free spot, and the child appears on the attendance list for that class.
Can I limit the number of make-ups?
Yes. You set how many make-ups per month one participant is entitled to — or turn the limit off — and how long the make-up entitlement stays valid. After that, the make-up expires.
Does an unexcused absence also give a make-up?
Not by default — only an excused absence, reported by the parent or marked by staff, gives the entitlement. If you want, you can turn off this restriction in the make-up settings.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
Related processes
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