Software for a CrossFit box and functional training studio
Classes with capacity limits and a waitlist, visit-based and time-based passes, a monthly fee charged to the card, QR code check-in and several locations.
All core features in every plan · 30 days free, no card
In short
Klubownik is software for running a CrossFit box or a functional training studio: classes with capacity limits and a waitlist, visit-based and time-based passes, a monthly fee charged automatically to the card via Stripe, QR code check-in, events with sign-ups and several locations. The studio uses the core features included in every plan — you turn on class booking and online payments in the settings. The first 30 days are free, no card.
What you get
Class booking with capacity limits
Once bookable classes are enabled, the client reserves a spot in the panel, and when the class is full they join the waitlist. A visit is deducted from the pass only after attendance, and you set the free cancellation deadline yourself.
Visit-based and time-based passes
Passes for a set number of visits, time-based passes and a single-visit pass. Pass freezing works from the start, and you can turn on gift vouchers and the family wallet in the settings.
Buying passes online
The client buys a pass in their panel or from the price list on your website — by card, plus BLIK in Poland, once online payments via Stripe are connected. You can charge the monthly fee to the card automatically.
QR code check-in
The client shows the code on their phone and you scan it with yours — attendance is recorded and a visit is deducted from the pass. Once enabled, the client checks in themselves by scanning the class code.
Workshops and trips with sign-ups
Events with capacity, a sign-up deadline, a fee and your own questions in the form — also for people from outside the club. Those signed up get a reminder the day before.
Several locations
Each group has a location with an address and a map. You can split summaries and revenue by location and send an announcement to parents at just one of them.
How it works in your club
The client buys a pass
In their panel or from the price list on your website — by card, plus BLIK in Poland, once online payments via Stripe are connected. You can also allow purchases paid in cash on site.
Books a class
Once bookable classes are enabled, the client reserves a spot in the panel. If the class is full, they join the waitlist and get a notification when a spot frees up.
Checks in with a QR code
They show the code on their phone, and you scan it with yours. Attendance is recorded, and a visit is deducted from the pass only after attendance.
Another pass or a fee charged to the card
When the visits run out, the client buys another pass in the panel. You can also charge a monthly fee to the client’s card automatically via Stripe.
Frequently asked questions
Can the fee be charged to the card automatically?
Yes, once online payments via Stripe are connected: the client enters their card in the panel once, and the monthly fee is charged automatically. BLIK does not work for recurring payments.
What happens when a class is full?
The client joins the waitlist. When a spot frees up, the first person on the list gets a notification and time to confirm the booking — 30 minutes by default.
Can I record workout results?
No. Klubownik does not keep a training log or lifting records. You can announce in-house competitions as an event with sign-ups.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
You upload the list of participants and guardians from Excel or CSV: missing groups are created automatically, duplicates are detected and you can undo the import for 72 hours. We help with onboarding free of charge — a questionnaire, club setup and data import.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Other disciplines
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
No credit card required • Core features and an industry module for 30 days, up to 500 participants