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HelpGroups, schedule, and attendanceHow to create groups and schedule
Groups, schedule, and attendance

How to create groups and schedule

How to build a clear structure of groups, coaches, and training slots.

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For whom

Admin or owner building the operational structure of the club.

Number of steps

3 steps

Steps

1

Start with group logic

Before scheduling, split members by age, level, or training type. This makes registrations and communication easier later.

2

Assign coaches and locations

Each group should have an assigned coach and location. That keeps calendar, notifications, and billing consistent.

3

Create recurring slots

Set recurring weekly sessions and define the basic capacity limits. Additional exceptions can be added later.

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Move from process to scale

Schedule, attendance, and communication become strong when the team has one playbook and one source of truth.

Operations documentation

Review all modules related to groups, calendar, and attendance.

Team scenarios

The blog leads further into day-to-day operations, communication, and retention topics.

Align the right implementation flow

For more complex clubs, it helps to map the group structure and registration flow together.

Related materials

Most frequently read together with this material.

3 stepsGuide

Registrations, limits, and waitlist

How to configure registrations, limits, and predictable handling of overbooked groups.

Clubs using registrations, capacity limits, and reservation automation.

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3 stepsGuide

Attendance and makeups

How to run attendance and makeups without turning them into manual admin work.

Coaches, front desk staff, and admins responsible for attendance.

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