Software for running a football academy
Groups by birth year in several locations, fees paid by bank transfer with a QR code, club outfits, tournaments and camps, and coach pay.
All core features in every plan · 30 days free, no card
In short
Klubownik is software for running a football academy: groups by birth year in several locations, fees and reminders, club outfits with size collection, tournaments and camps with sign-ups, coach pay and the parent panel. The academy uses the core features included in every plan — there is no separate football module. The first 30 days are free, no card.
What you get
Groups by age
Age categories for groups. The sign-up form suggests the right group based on the child’s date or year of birth.
Several locations
Each group has a location with an address and a map. You can split summaries and revenue by location and send an announcement to parents at just one of them.
Outfits and the club shop
A club shop with sizes and colours and, once club clothing is enabled, collecting sizes from parents and handing out outfits. Pick-up at the club.
Shows, tournaments and workshops
Events with capacity, a sign-up deadline, a fee and your own questions in the form. Parents sign their child up in the panel and get a reminder the day before.
Camps, day camps and gallery
Sign-ups for camps and day camps with a deposit and a PDF registration form (paid by bank transfer), plus a private photo gallery for parents of selected groups.
Coaches, contracts and pay
Once enabled: coach pay by rate per session, per hour or per participant present, plus service contracts and volunteer agreements accepted online.
How it works in your club
Enquiry or trial class
A parent leaves an enquiry through the club’s form or books a trial class on the club website built in Klubownik. The enquiry lands in Recruitment, and messages before and after the trial class go out automatically.
Group, capacity and fees
The participant joins a group by age, with a capacity limit and — once enabled — a waiting list. The fee or pass is created automatically every period, and the parent pays by bank transfer with a ready reference or online.
Attendance and make-up classes
The coach takes attendance on the phone, the parent reports an absence in the panel and, once make-up classes are enabled, picks the make-up date themselves.
Contact and the next month
Notices about cancelled classes and schedule changes reach parents automatically, you send announcements to a whole group, and the next charges and arrears reminders are created without your input.
Frequently asked questions
Does Klubownik have a football module?
There is no separate football module. The academy uses the core features: groups by birth year, schedule, fees, events, camps, the shop and the parent panel. You can set the discipline “Football” for the groups.
Can I handle several pitches and locations?
Yes. Each group has a location with an address and a map, and you can split summaries and revenue by location. There is no separate role for a single-location manager — you can limit a coach’s view to their own groups.
Does Klubownik keep match statistics and line-ups?
No. Klubownik does not keep match statistics, line-ups or a league fixture list. You can add matches and tournaments as events with sign-ups.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
You upload the list of participants and guardians from Excel or CSV: missing groups are created automatically, duplicates are detected and you can undo the import for 72 hours. We help with onboarding free of charge — a questionnaire, club setup and data import.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
No credit card required • Core features and an industry module for 30 days, up to 500 participants