Software for running kids’ activities
One panel for the whole family, trial classes with reminders, absence reports and make-up classes, transfers with a QR code and day camps with sign-ups.
All core features in every plan · 30 days free, no card
In short
Klubownik is software for running sports and general development classes for children: parents have one panel for all their children, book trial classes, report absences and pay by bank transfer or online. The club runs groups, the schedule, attendance, fees, make-up classes, day camps and a photo gallery with the core features included in every plan. The first 30 days are free, no card.
What you get
One panel for the whole family
All children on one parent account, a second guardian and people authorised to pick up. Parents see the calendar, report absences, pay and sign documents.
Trial classes with reminders
Parents book a trial class on the club website built in Klubownik. They get a reminder the day before and an invitation to sign up after the class; enquiries land in Recruitment.
Make-up classes
Once make-up classes are enabled, the parent reports an absence in the panel and picks a make-up slot from the schedule. The system checks free spots, the validity period and the monthly limit.
Transfers and reminders
Parents see the account number, a reference with a code and a QR code for their banking app. Arrears reminders go out automatically, and online card payments — plus BLIK in Poland — work once Stripe is connected.
Fees, passes and siblings
Monthly, half-yearly and yearly fees, joining fees and class passes. New charges are created automatically and, once enabled, the system calculates the sibling discount.
Camps, day camps and gallery
Sign-ups for camps and day camps with a deposit and a PDF registration form (paid by bank transfer), plus a private photo gallery for parents of selected groups.
How it works in your club
Enquiry or trial class
A parent leaves an enquiry through the club’s form or books a trial class on the club website built in Klubownik. The enquiry lands in Recruitment, and messages before and after the trial class go out automatically.
Group, capacity and fees
The participant joins a group by age, with a capacity limit and — once enabled — a waiting list. The fee or pass is created automatically every period, and the parent pays by bank transfer with a ready reference or online.
Attendance and make-up classes
The coach takes attendance on the phone, the parent reports an absence in the panel and, once make-up classes are enabled, picks the make-up date themselves.
Contact and the next month
Notices about cancelled classes and schedule changes reach parents automatically, you send announcements to a whole group, and the next charges and arrears reminders are created without your input.
Frequently asked questions
Does a parent with two children have one account?
Yes. All children are on one parent account. You can add a second guardian and people authorised to pick up the child, and once combined payment is enabled, the parent pays for all children in a single online payment.
How does a parent report an absence?
In the panel, for a single class or a longer trip, no later than 2 hours before the class. When you enable make-up classes, the parent picks the make-up date themselves.
Can a child have their own account?
Yes. The parent creates a login for the child without an email address. The child sees their own panel without payments, and the parent keeps access to payments and documents.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
You upload the list of participants and guardians from Excel or CSV: missing groups are created automatically, duplicates are detected and you can undo the import for 72 hours. We help with onboarding free of charge — a questionnaire, club setup and data import.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
No credit card required • Core features and an industry module for 30 days, up to 500 participants