Software for running a sports academy
Groups by age in several locations, trial classes with reminders, day camps and camps, coach pay and communication with parents.
All core features in every plan · 30 days free, no card
In short
Klubownik is software for running a sports academy with children’s classes in many groups and places: groups by age, trial classes with reminders, day camps and camps with a deposit, coach pay, announcements to parents and the parent panel. The academy uses the core features included in every plan. The first 30 days are free, no card.
What you get
Groups by age
Age categories for groups. The sign-up form suggests the right group based on the child’s date or year of birth.
Several locations
Each group has a location with an address and a map. You can split summaries and revenue by location and send an announcement to parents at just one of them.
Trial classes with reminders
Parents book a trial class on the club website built in Klubownik. They get a reminder the day before and an invitation to sign up after the class; enquiries land in Recruitment.
Camps, day camps and gallery
Sign-ups for camps and day camps with a deposit and a PDF registration form (paid by bank transfer), plus a private photo gallery for parents of selected groups.
Coaches, contracts and pay
Once enabled: coach pay by rate per session, per hour or per participant present, plus service contracts and volunteer agreements accepted online.
Announcements and notifications
Announcements to the whole club, a group or a location go out by email and in the app. Notices about cancelled classes and schedule changes reach parents automatically.
How it works in your club
Enquiry or trial class
A parent leaves an enquiry through the club’s form or books a trial class on the club website built in Klubownik. The enquiry lands in Recruitment, and messages before and after the trial class go out automatically.
Group, capacity and fees
The participant joins a group by age, with a capacity limit and — once enabled — a waiting list. The fee or pass is created automatically every period, and the parent pays by bank transfer with a ready reference or online.
Attendance and make-up classes
The coach takes attendance on the phone, the parent reports an absence in the panel and, once make-up classes are enabled, picks the make-up date themselves.
Contact and the next month
Notices about cancelled classes and schedule changes reach parents automatically, you send announcements to a whole group, and the next charges and arrears reminders are created without your input.
Frequently asked questions
Can I run different disciplines in one academy?
Yes. Each group can have its own discipline, and payments, attendance and the parent panel are shared across the whole academy.
Can I organise day camps?
Yes. Day camps and camps have sign-ups, including through a form on your website, a deposit, add-ons and a registration form as PDF. You accept camp payments by bank transfer.
Will parents find out about cancelled classes?
Yes. Notices about cancelled classes and schedule changes reach parents automatically — by email, in the app and as a notification, if they have turned them on.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
You upload the list of participants and guardians from Excel or CSV: missing groups are created automatically, duplicates are detected and you can undo the import for 72 hours. We help with onboarding free of charge — a questionnaire, club setup and data import.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
No credit card required • Core features and an industry module for 30 days, up to 500 participants