Software for running an aikido dojo
Kyu/dan ranks with progress towards the next one, exams with sign-ups and fees, passes, attendance and contact with parents in kids’ groups.
Your discipline module and the core features in every plan · 30 days free, no card
In short
Klubownik is software for running an aikido dojo: groups for children and adults, schedule, attendance, fees and passes, plus a martial arts module with a 6th–1st kyu and 1st–3rd dan template, progress towards the next rank and exams. The module is in every plan, and the first 30 days are free.
What you get
Kyu/dan template
A ready template: 6th–1st kyu and 1st–3rd dan with belt colours. Change it freely or build your own system — with a name, colour and requirements for each rank.
Progress towards the next rank
Each rank has requirements: sessions since the last rank, time in training and age. Parents and athletes see the progress and a “Ready for exam” marker, and the club — the owner or an administrator — awards the rank.
Exams with sign-ups and fees
Date, capacity and online payment. The club signs people up and, once enabled, so can parents or anyone via a link or a widget on the club website. A passed exam records the new rank in the history right away and notifies parents.
Passes and QR scanner
Passes and the coach’s QR scanner. Online card payments, plus BLIK in Poland (via Stripe), and reminders about overdue fees.
Child safeguarding
Standards, staff declarations, an incident register and a reminder to review the standards — in every plan. The documents are in Polish and do not replace checking staff in the official registers.
Club card as PDF
Five card designs with the athlete’s photo and details, double-sided print of up to 10 cards per A4 sheet.
How it works in your club
Sign-up or trial class
A parent leaves an enquiry through the club’s form or books a trial class on the club website built in Klubownik. The enquiry lands in Recruitment, and messages before and after the trial go out automatically.
Group and fees
The participant joins a group by age, and the membership fee or pass is created automatically every period. The parent pays by bank transfer with a ready reference or online, and the system sends reminders about arrears.
Attendance and progress
The coach takes attendance on the phone, and every session brings the athlete closer to the requirements of the next rank. Parents and athletes see the progress in the panel.
Exam and new rank
A passed exam immediately records the new rank in the history and notifies parents. You can also award a rank manually, to one person or several at once.
Frequently asked questions
Is there a ready aikido rank template?
Yes. The aikido template has 9 ranks: 6th–1st kyu and 1st–3rd dan, with belt colours. You can change it — for example, add children’s grades — or build your own system.
We don’t compete — is this for us?
Yes. Competitions are just one of the features. Day to day you work with groups, the schedule, attendance, fees and progress towards the next rank, and you run exams with sign-ups and fees.
How does an exam for the next rank work?
The club creates an exam with a date, capacity and fee and signs participants up — once enabled, parents or guests can also sign up via a link. A passed exam immediately records the new rank in the history and notifies parents.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
You upload the list of participants and guardians from Excel or CSV: missing groups are created automatically, duplicates are detected and you can undo the import for 72 hours. We help with onboarding free of charge — a questionnaire, club setup and data import.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
No credit card required • Core features and an industry module for 30 days, up to 500 participants